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What are the steps involved in setting up and implementing a control system?
- June 6, 2018
- Posted by: Joe
- Category: Recent Items
Unit 6 – Discussion Topic
Scenario: At Sandwich Blitz, Lei noticed what appeared to be a discrepancy in the time sheet of one of the customer associates. When she asked the unit manager about this, she learned that the team supervisor had allowed the associate to report hours not actually worked in this pay period, thus receiving pay for time not yet earned. After checking the employee handbook, which had been in effect since she and Dalman were actively managing the units, she discovered that this practice was not covered. She also realized that many of the duties that employees were expected to do and be evaluated on were also not clearly addressed in the employee handbook.
Control is any process that directs the activities of individuals toward the achievement of organizational goals. Refer to the unit readings and answer the following:
- In your best judgment, do you think that a control system needs to be developed to address these issues?
- What are the steps involved in setting up and implementing a control system?
- Explain your answer by including your views and information from the assigned chapter reading material on control systems.
Unit 6 [140: Introduction to Management] Page 1 of 2 Assignment Details and Rubric This week’s Assignment consists of watching a scenario about Sandwich Blitz, Inc. and reading the textbook section on Bureaucratic Control Systems in the Bateman and Snell text. Lei noticed what appeared to be a discrepancy in the time sheet of one of the customer associates. When she asked the location manager about this, she learned that the team supervisor had allowed the associate to report hours not actually worked in this pay period, thus receiving pay for time not yet earned. Lei did not like this practice and immediately viewed this as a control issue. After checking the employee handbook which had been in effect since she and Dalman were actively managing the single location, she discovered that this practice was not covered. She also realized that many of the duties that employees were expected to do and were in fact, evaluated on were also not clearly addressed. After reading the scenario above, the textbook section on Bureaucratic Control Systems, and completing the practice Learning Activities in this unit, describe how Dalman and Lei can create the missing section of employee handbook by describing how the four step control process could be implemented to correct the problem of misreporting hours. External sources may be used. Cite external sources. Submission Instructions: Draft your Assignment paper at least two full double-spaced pages in length, using size 12 point font size in MS Word format. Be sure your paper is well written in paragraph form, with correct spelling, grammar, and punctuation. Be sure to name your file according to the Kaplan file-naming convention. Submit as an attachment to the Unit 6 Assignment Dropbox for grading before the close of the unit. AB140 Unit 6 Grading Rubric Percentage Possible Points Content, Focus, Use of Text and Research: Identified and discussed each of the four steps in the formal control process as it 50% 20 Unit 6 [140: Introduction to Management] Page 2 of 2 relates to the scenario. Analysis and Critical Thinking: Responses demonstrated critical thinking and analysis and exhibited application of information. 30% 12 Spelling, Grammar, and Format: Clear business writing. Spelling and grammar are acceptable. Formatting follows instructions. 20% 8 Total 100% 40
12/28/2015 Online Library Search http://eds.a.ebscohost.com.lib.kaplan.edu/eds/delivery?sid=9ec64162b2204917ae6e3e492e443789%40sessionmgr4003&vid=1&hid=4203&ReturnUrl=http%… 1/4 Title: Authors: Source: Document Type: Subject Terms: Company/Entity: NAICS/Industry Codes: Abstract: Author Affiliations: Full Text Word Count: ISSN: Accession Number: Record: 1 The evolution of work: One company’s story. Divol, Roxane Fleming, Thomas McKinsey Quarterly. 2012, Issue 4, p111115. 5p. 1 Color Photograph. Article *WORK environment *MANAGEMENT *JOB enrichment *PERSONNEL management *VIRTUAL work teams *VIRTUAL work *BURNOUT (Psychology) *BUSINESS communication *WORKFORCE planning *FLEXIBLE work arrangements *TELECOMMUTING *JOB satisfaction SYMANTEC Corp. Management Ticker: SYMC 541612 Human Resources Consulting Services 923130 Administration of Human Resource Programs (except Education, Public Health, and Veterans’ Affairs Programs) The author offers opinions on personnel management issues related to the work environment. She cites her own experiences as a personnel management executive at the computer security company Symantec to discuss what she sees as benefits and drawbacks to the tend towards flexible work arrangements, remote work and virtual work environments. It is stated that employee morale is a primary benefit of remote work, while burnout of employees and a lack of communication among virtual work teams are possible drawbacks. It is stated that a program at Symantec offering employees in remote work more control of their time management has raised employee job satisfaction. principal in McKinsey’s San Francisco office member of McKinsey Publishing who is based in the Chicago office 1631 00475394 82911533 1 2 1 2 12/28/2015 Online Library Search http://eds.a.ebscohost.com.lib.kaplan.edu/eds/delivery?sid=9ec64162b2204917ae6e3e492e443789%40sessionmgr4003&vid=1&hid=4203&ReturnUrl=http%… 2/4 Database: Section: Business Source Complete Executive perspective The evolution of work: One company’s story Symantec’s chief humanresources officer, Rebecca Ranninger, describes the security software company’s transition to a virtual workplace while reflecting on the promise and perils of new ways of working. The physical part of work where and how it’s done is shifting in big ways. We all recognize the signs: you’ll schedule a meeting and you’re the only person sitting in the conference room, with 20 people on the phone. You’ll hear dogs barking in the background, babies crying. Yet all of these people have, in their heads, what they need for the meeting. It seems as if it was just a few years ago that we were taking people out of offices and putting them into cubicles. From there, the trend went to open work spaces, then hoteling, and then shared hoteling “cubes” all driven by the need to keep realestate costs low in a very acquisitionsoriented industry that’s always streamlining. Now, more and more of our employees are working remotely. In many ways, that’s a good thing. It gives people a lot more flexibility and freedom, and makes them happier about the job because they’re able to put their lives together in ways that matter to them. This is true for men and women both. 1 think the additional flexibility makes Symantec more attractive to all employees and helps us get better people. I remember having discussions, eight or nine years ago, with my boss at the time about somebody who was just the perfect candidate but didn’t want to move to our headquarters, in Mountain View, California. The answer was, “Nope, we need him here.” That is much less likely to happen today. But today’s more virtual workplace also raises interesting psychological questions. I think it makes all of us less able to compartmentalize and separate the different elements of our lives as we used to. It’s less linear much more of a jumble because we’re always multitasking, we’re always on. The technology enables that by taking away the limitations of time and space. I have seen people who stay up all night working with Europe, Australia, and India and then work the whole day in the United States. They burn themselves out because they’re always available. It’s a huge worry. The new workplace also creates a very different ethos. Those 20 people in your phone meeting aren’t sitting around a table together seeing the same presentation in front of them. The communalexperience piece of it the camaraderie is lost. These are concerns for us. How do we ensure that people have the same kind of experience they used to get sitting in a room when they’re no longer even in the same hemisphere? We’ve got virtual teams all over the world, and I’m willing to bet there are many in which no team member has ever even met another team member. It’s really easy to turn everybody into a voice on the phone and a line on a screen, and we don’t want to do that. Similarly, how do we make sure people learn from one another in a virtualized workplace? How do we make sure we’re maintaining our company culture and values? 12/28/2015 Online Library Search http://eds.a.ebscohost.com.lib.kaplan.edu/eds/delivery?sid=9ec64162b2204917ae6e3e492e443789%40sessionmgr4003&vid=1&hid=4203&ReturnUrl=http%… 3/4 A new way These are the kinds of questions we’ve grappled with as we implemented a homebased work program called Ways 2 Work, which we initially launched in parts of the United States and are now rolling out more broadly. The program’s goal is to focus on employees’ contributions and results rather than when or where work is done. There’s a big technological component, of course: things like VoIP phones, socialnetworking tools, and other technologies can help people work efficiently from wherever they happen to be. But the program also relies heavily on the ability of managers to make sure their colleagues stay connected to work in a human way. A good example of success is our sales support unit in Shannon, Ireland, where our managers and employees are significantly changing how they work (see sidebar, “Closeup: Shannon, Ireland”). Here in the United States, an important aspect of the program involves moving away from paid time off. We started about a year and a half ago at the top of the company and have been working our way down, expanding the change to more and more groups. It’s a big jump. Basically, we’re saying, you don’t have a set amount of time off. Take your time off when you can we’re not going to record it but you need to get the job done. The program is certainly a positive for the company because it takes a lot of money off the balance sheet, but it’s had a really interesting effect on how people think of work time as well. I think it causes most people to look at time in the same way they did when they were students. Nobody cared if you studied five minutes or ten hours for the quiz. All they cared about was that you did well on it. The new policy has been a challenge for some employees, and we obviously have to beware of the extremes say, people watching soap operas all afternoon, at one end, and completely burning themselves out with overwork, at the other. But it’s been very successful overall, and I think our people appreciate the move. Our employee satisfaction scores did go up after the change, though I’m always leery of confusing correlation with causation when it comes to any single measure. What the program means for managers Ultimately, our managers have a lot of discretion in how they implement homebased work programs and define how work gets done in their own units. This is by necessity. Our products are so differentiated, and the types of work that our people do is so differentiated and dispersed that there can’t be a “one size fits all” solution. We can tell our people what we want and what the outcome has to be, but the businesses need to have the autonomy to get that result in their own way. This approach puts a lot of responsibility on our managers because it’s really up to them to help their people determine the right balance. We spend a lot of time working with our managers on “remote management”: training them in a whole gamut of skills and techniques to help bring together people from different cultures as a team. Those skills cover everything from the tactical, like clear and concise communication and followup skills, to those more in the realm of management philosophy, like the ability to base the evaluation of an employee on the fulfilment of a set of measurable deliverables, as opposed to putting in a certain number of hours a week. Remote management is now a core skill for managers one reflected in our performancemanagement processes. Yet even as these newer management skills grow in importance, I think it’s more challenging than ever to 12/28/2015 Online Library Search http://eds.a.ebscohost.com.lib.kaplan.edu/eds/delivery?sid=9ec64162b2204917ae6e3e492e443789%40sessionmgr4003&vid=1&hid=4203&ReturnUrl=http%… 4/4 ensure that our people have the generalmanagement skills they need. In today’s more specialized work environment, you have to know a whole lot more about a whole lot less to do a good job. This is certainly true at Symantec, where, for example, in recent years we’ve disaggregated all the various humanresources activities into specialist and generalist roles. Similarly, recruiting used to be handled by one or two people; now there might be ten people contributing, but each of them handles specific tasks. I think that nearly all jobs are amenable to this trend, given the right talent and management skills. Developing solid generalmanagement skills requires helping people to think hard about what they want the map of their careers to look like. We also rotate people to give them more varied management opportunities. This is important because in a specialized world, people aren’t as likely to get generalmanagement skills the way they used to: by having responsibility for a whole bunch of things at once. A more virtual and disaggregated workplace puts a lot of pressure on our senior leadership to connect the dots. The act of redefining jobs in a global company, for example, tends to highlight some of the ageold frictions about regional versus corporatelevel control and what you think about these issues often depends on where you sit. If you’re in the corporate office, the push is always for more consistency, but if you’re the head of AsiaPacific, you’re saying, “Wait a minute, what about India? We can’t do it that way or we’ll lose people.” Talk of redefining jobs has sparked some big debates and serves as a great reminder to us that we have to be able to see multiple points of view simultaneously. At the most basic level, working through these kinds of challenges comes down to building and strengthening trust. Ironically, perhaps, the act of building this kind of trust among senior managers is something I don’t think we could have done virtually. There’s a limit to virtualization in that respect. At some point, you have to get people together and sit around those tables and have those discussions. The meetings’ content is important, but just as important is physically connecting in one place now and then, so you can work things out with each other. At the end of the day, we’re still human beings. PHOTO (COLOR): Rebecca Ranninger is the executive vice president and chief humanresources officer at the security software company Symantec, where she manages global personnel programs and policies. ~~~~~~~~ Interview by Roxane Divol and Thomas Fleming Roxane Divol, a principal in McKinsey’s San Francisco office. Thomas Fleming, a member of McKinsey Publishing who is based in the Chicago office. Copyright of McKinsey Quarterly is the property of McKinsey & Company, Inc. and its content may not be copied or emailed to multiple sites or posted to a listserv without the copyright holder’s express written permission. However, users may print, download, or email articles for individual use.